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You are in: Home > 2019. 67th Edition  > Film registration > Rules and regulations > Rules & Regulations Films in Progress 36
Rules & Regulations Films in Progress 36
67th Edition - 2019
 

The San Sebastian Festival has its main offices at the following address:

FESTIVAL DE SAN SEBASTIÁN
TABAKALERA - Centro Internacional de Cultura Contemporánea
Plaza de las Cigarreras, 1, 2ª planta
20012 Donostia – San Sebastián (España)
Tel.: +34 943 481212
ssiff@sansebastianfestival.com

Detailed information can be found on the official Festival website: www.sansebastianfestival.com, which also explains how to contact the Festival and its different departments.

The Public Limited Company FESTIVAL INTERNACIONAL DE CINE DE DONOSTIA-SAN SEBASTIÁN S.A. consists in equal parts of the San Sebastian City Council, the Basque Government, the Provincial Council of Gipuzkoa and the Spanish Ministry of Culture, Education and Sport. Its chairmanship is held by the Mayor of San Sebastian. The San Sebastian Festival organisation is headed by its Director, José Luis Rebordinos.

The San Sebastian Festival is accredited by the International Federation of Film Producers Associations, F.I.A.P.F. www.fiapf.com in the “Competitive film festival” category.

The 67th edition of the San Sebastian Festival will take place in the city of San Sebastian from 20-28 September 2019.

ARTICLE 1

The San Sebastian Festival seeks to make a positive contribution to the development of the film culture and industry.

ARTICLE 2

Films in Progress is an activity for industry professionals which aims to facilitate the completion of Latin American feature films at the post-production stage and to foster their international circulation.

These works are screened for a strictly professional audience: producers, distributors, exhibitors, buyers, TV networks, technical industries, aid funds, festival programmers and institutions, in order that the aforementioned may help them to achieve completion, distribution and public exhibition.

ARTICLE 3

Films in Progress is open to feature films, fiction and no fiction, (lasting no less than 60’) totally or partially produced by Latin American countries and currently at the post-production stage.

ARTICLE 4

Films in Progress is a joint initiative by the San Sebastian Festival and the Cinélatino, Rencontres de Toulouse organised into twice-yearly meetings:

  • The first, in March, during the Cinélatino, Rencontres de Toulouse.
  • The second, in September, during the San Sebastian Festival.

The calls for both editions are circulated to databases containing contacts for industry professionals; they are also announced in the media and on the websites of both events.

ARTICLE 5

In both calls the films are jointly selected by the selection committees of the San Sebastian Festival and of the Cinélatino, Rencontres de Toulouse .

A final selection of 6 films for each call will be chosen from the candidates submitted. The organisation reserves the right to increase this number where it deems appropriate.

The decision taken by the selection committee will be final.

ARTICLE 6

All films selected for Films in Progress will receive a certificate of participation from the San Sebastian Festival Management.

ARTICLE 7

The San Sebastian call for Films in Progress is governed by the following conditions:

  • The producers or representatives of a film can submit their entry, free of charge, by duly completing the online submission form. To do this they must previously have accepted the conditions appearing in the rules & regulations.
  • In the event that a film has participated in another edition of Films in Progress, its producers or representatives must contact the Festival Films Department before completing the online submission form, at:

    FESTIVAL DE SAN SEBASTÁN
    Departamento de Películas
    Tel.: +34 943 481212
    enconstruccion@sansebastianfestival.com

  • Copies accepted in the pre-selection process are: DVD, Blu-ray (zone/region 0) and/or a link.

    Physical copies can be sent to the following address:

    FESTIVAL DE SAN SEBASTIÁN
    Departamento de Películas
    TABAKALERA - Centro Internacional de Cultura Contemporánea
    Plaza de las Cigarreras, 1, 2ª planta
    20012 Donostia – San Sebastián (España)
    Tel.: +34 943 481212
    enconstruccion@sansebastianfestival.com

    None of the material received will be returned. The envelope containing the material must be clearly labelled: “Material with no commercial value. For cultural use only”. The Festival will take no responsibility whatsoever for the delivery costs.
  • The Festival reserves the right to download films registered by means of online links for their offline viewing. Use of this download will be strictly internal and restricted to the members of the Selection Committee.
  • If the film is not in the Spanish language, it must come with Spanish, or English subtitles.

ARTICLE 8

Films selected for Films in Progress San Sebastian compete for the Films in Progress Industry Award, presented by the companies: Ad Hoc Studios, Deluxe Spain, Dolby Iberia, Láserfilm Cine y Vídeo, Nephilim Producciones, No Problem Sonido and Wanda Visión. The award consists of the post-production of a film until obtaining a DCP (Digital Cinema Package) original version subtitled in English and its distribution in Spain.

The Films in Progress Industry Award winner will be revealed at the end of the event in the Industry Awards Announcement and a diploma will be presented at the Festival Closing Gala.

ARTICLE 9

Participation in Films in Progress 36 implies:

  • Having duly completed the online submission form, which can be found in The Industry Club section of the official Festival website: www.sansebastianfestival.com.
  • The undertaking, accepted by all selected films, to include the Films in Progress logo in the credits of the final copy and in all promotional material accompanying the film. The logo is available on the Festival website.
  • Acceptance of the Films in Progress 36 Industry Award by the producers or representatives of the winning film.
  • Not including the film in VoD platforms with the exception of cases where their use is strictly professional and has restricted access.

ARTICLE 10

Once a film has received an official invitation from the Festival Director, the producers or representatives of the selected films must confirm their attendance by duly updating, completing the online submission form no later than 7 August 2019.

The Festival will recognise the person who signs this confirmation as the sole representative in negotiating all aspects related to participation of the film in the event and as the sole responsible as opposed to other companies or individuals to have participated in producing the film.

Confirmation by the producers or representatives of the selected film means that they cannot withdraw their film from the programme and that they irrevocably accept all regulations established by the Festival Management.

ARTICLE 11

The invitation made to each film selected by the San Sebastian Festival will remain strictly confidential between the Festival Management and the producers or representatives of the invited film until such time as the Festival decides to make an official announcement in this regard.

The complete San Sebastian Festival programme and all screening times are exclusively decided by the Festival Management Committee.

ARTICLE 12

The producers of the selected projects undertake to confirm their presence and that of the film’s director during the event dates.

ARTICLE 13

The documentation required by the Festival for its press releases, official catalogues and website will be extracted from the online submission form, which must be duly completed no later than 7 August 2019.

ARTICLE 14

The producers or representatives of the invited films must send the selected copies to be screened at the Festival before September the 13rd to the following address:

FESTIVAL DE SAN SEBASTIÁN
Departamento de Industria – Cine en Construcción
TABAKALERA - Centro Internacional de Cultura Contemporánea
Plaza de las Cigarreras, 1, 2ª planta
20012 Donostia – San Sebastián (España)
Tel.: +34 943 481212
enconstruccion@sansebastianfestival.com

The format accepted for works participating in Films in Progress is exclusively DCP. DCPs must have been previously viewed and approved by the producer/ distributor.

The management of Version Files, the addition of headers, the generation of additional DCPs etc., are not part of the Festival responsibilities; given the enormous amount of materials it has to manage, the Festival cannot guarantee that this kind of rectifications can be carried out.

If necessary, the Festival Technical Department will send the server certificate to the producers or representatives of the film in addition to the coordinates for receiving the KDM (Key Delivery Message).

ARTICLE 15

The copies must be submitted in their original language version; if the original version is Spanish, they must be submitted with English subtitles and if it is another language, with Spanish or English subtitles.

The cost of subtitling the copy will be the responsibility of the film producers or representatives.

The Festival will provide, and cover the cost of, electronic subtitling additional to the Spanish or English for films in an original language other than the aforementioned and which are submitted with subtitles in one of these languages. To do this, the Festival must receive a list of subtitles for the film in English or Spanish (as appropriate), in .srt or .stl format, with their timecodes and a link (downloadable) or DVD copy.

The screening of this electronic subtitling will be carried out by the subtitling company hired for this purpose by the Festival.

ARTICLE 16

The Festival Management reserves the right to reject copies found during control by its Technical Department to be unsuitable for screening. In the event of irregularities in the copies, the Festival Management will issue the film owners or representatives with the corresponding technical report.

The transport and insurance costs of the copies of selected films will be paid by the participant until their arrival at the Festival offices or at the premises of its customs agent.

The San Sebastian Festival will insure the copies from the moment of their arrival at the Festival offices or at the premises of its customs agent, until such time as they are returned.

If the film format is DCP, the cost of generating KDMs will also be the responsibility of the producers or representatives of the film.

The cost of returning films selected for Films in Progress will be paid by the participant. Returns will be made when all of the films selected in Films in Progress have been screened.

ARTICLE 17

The organisers reserve the right to make selection proposals, within their respective programmes, as regards films which have participated in Films in Progress.

ARTICLE 18

Accredited industry professionals attending the Festival will receive special attention at the Industry Club. Here, a team of professionals will provide them with all possible means to
facilitate their work.

ARTICLE 19

In the event of disagreement (related to organisation or running of the event) or failure to comply with these rules and regulations, the Festival Management reserves the right to the final decision based on the F.I.A.P.F. regulations for international film festivals.

In the event of discrepancy in the interpretation of these rules and regulations, the Spanish version will apply.

All doubts arising from the interpretation of these rules and regulations will be solved by the San Sebastian Festival Management.

 

FAQ - Film registration

General

Festival dates

The 67th edition of the San Sebastian International Film Festival will run from 20-28 September 2019.


Submission dates
  • General 18/01/2019 – 24/06/2019
  • Culinary Zinema 18/01/2019 – 14/06/2019
  • Nest Film Students 01/06/2019 – 01/07/2019
  • Films in Progress 30/04/2019 – 30/06/2019
  • Glocal in Progress 30/04/2019 – 30/06/2019
  • Europe-Latin America Co-Production Forum 15/04/2019 – 15/06/2019
  • Ikusmira Berriak: 01/07/2019 - 30/08/2019 (at ikusmiraberriak.eu)

Can I submit a documentary?
The Festival makes no distinction between fiction and non-fiction and both options will be considered for all of its sections.

Can I submit a short or medium-length film?

Yes, but only for the Zabaltegi-Tabakalera section.

  • Full-length film More than 60’
  • Medium-length film From 30’ to 59’
  • Short film Up to 30’

If you have a short film made at your school, you can participate in Nest. Film Students.


¿Can I submit a Project under development?
If you have a project under development, you can register it in the Europe-Latin America Co-Production Forum or Ikusmira Berriak residence program, as long as you meet the registration requirements.

Can I submit a film/short film to more than one section?
With the exception of the specific sections (indicated above), short films and medium-length films, all others can be submitted to any of the Festival sections. The Festival Committee will then decide which section is most suitable for the film submitted.

Pre-Selection

What formats do you accept for pre-selection?
  • Link/Screener with password
  • DVD
  • Blu-ray
  • DCP

Does my film have to be subtitled?
Films whose original version is Spanish, Basque, English or French do not require subtitles. All other languages must have subtitles.

Can I submit a work in progress?
Yes.

Can I submit a trailer?
No. We don’t accept trailers as pre-selection material.

What do you understand by premiere status?
  • World premiere
    The film has never been officially screened before an audience.
  • International premiere
    The film has been screened in cinemas or at a national festival in its country of origin, but in no other country.
  • European premiere
    The film has been screened or released in cinemas outside Europe, but has never been screened in a European country.
  • Spanish premiere
    The film has never been screened in Spain.
  • No premiere
    The film has been screened and/or premiered in cinemas including Spain. In this case its only option is inclusion in the Made in Spain or Zinemira Panorama sections.

Can my film participate if it has been released in DVD or Blu-ray?
Yes, but only in the Made in Spain or Zinemira Panorama sections (the latter only in the case of Basque productions).

Can my film participate in the Festival if it has been released in VOD?
Yes, the film can participate in the different Festival sections according to the rules on release corresponding to each section.

Submission Fee

How much is the submission fee?

The submission fee for films, short films and medium-length films is 70 euros.

The submissions for Films in Progress, Glocal in Progress and Nest. Film Students is free.

The projects submission in the Europe-Latin America Co-Production Forum or Ikusmira Berriak residence program is for free.


Do I get my money back if the film is not selected?
No.

Can I pay using PayPal?
Yes.

How can I pay if I don’t have a credit card?

If you don’t have a credit card you can pay by bank transfer. In this case, please contact us at films@sansebastianfestival.com for instructions.


I’m a student, do I qualify for a discount?

No, students do not qualify for a discount on the submission fee. However, if you have a short film made at your school you can submit it free of charge to Nest. Film Students.


Communication

When will I know if my film has been selected?
Films will be considered during the pre-selection process. Films not selected will be informed of the decision by email 2-3 weeks after they are received.

Will I receive feedback?
No. The Festival receives more than 2,500 films every year and does give the reasons for its decision.

Selection

When will the announcement that my film has been selected go public?
The calendar for announcing the films will be decided by the Communication Department, which will first of all inform the person responsible for its submission.

What is the deadline for sending the DCP?

The deadline for receiving the final DCP is 1 September 2019.


I want to correct the information I initially provided on the form, how can I do it?

In the event of wishing to change any of the details provided you can contact us at films@sansebastianfestival.com, telling us what you want to change.



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